Travel Preparation

Basic But Essential Things...
...Once Your Trip Is Planned

We love to travel, and 2020 was supposed to be a big travel year for us. Like the rest of you, that didn't happen. 2021 hasn't been so good either!

We're still dreaming about travel, reading about new destinations, and making (tentative) plans for the future. We hope all of you are well and staying safe... and that you find some inspiration here for YOUR future travels.

Let's hope we can all be traveling again in 2022! 

There’s more travel preparation to do once you have your itinerary planned. 

Whether you’ve signed up for a tour...

...arranged a custom tour...

...or decided to be an independent traveler...

There are still things to do.

Planning your trip is the fun and exciting part...

Your itinerary is set, now be sure you have some travel essentials taken care of.

Put aside those glossy brochures and stay away from all the colorful websites about your destination.

Now it's time for the rest of the travel preparations.

Travel Preparation - Get Documents In Order

Experienced travelers will have their passports... but even some who have traveled in the past fail to make sure their passports are valid for the length of their trip and beyond.

If you're just starting out and you don't have some of this done already, you should make sure you've allowed plenty of time for these too:

1) Passports...

If You Need A Passport

Travel preparation - Get Passports and visas to travel the

If you don't have a passport, get one as soon as you start thinking that you want to travel.

U.S. Passports are good for 10 years, and once you have your passport, maybe you'll be more apt to actually make those plans.

Apply early, during peak travel preparation seasons, passport can take longer to get.

If You Have Your Passport...

If you have your passport... Make sure that it is still valid... and that it will be valid for 3-6 months after your return.  More and more countires are requiring this.

U.S. citizens should remember that rules have changed even for travel to Canada, Mexico and the Caribbean... passports are necessary more than ever... they're an essential part of travel preparation.

Put this at the top of your custom tour planning list. You can download a passport application from the US State Department. Citizens of other countries should contact their government passport agency.

2) Visas...

Visas get stamped in your passport

A visa is permission from the county you will be visiting to allow you to enter.

All counties have a visa process, but it varies from country to country.

Some you will need to get before you leave, others will be issued formally or informally on entry...

...and some countries don't require a visa for short visits.

Find out if you will need to get a visit before you leave on your trip and add this to your travel planning list once you've decided on your itinerary.

We have a whole section on information about when you need them and how to apply for passports and visas.

3) Vaccinations...

If you have never had any travel vaccinations, be sure to allow enough time...

    --some vaccinations are a series spaced days or weeks apart...

    --some vaccinations need days to become effective...

So let me repeat... allow enough time!

Our page on vaccinations might be a good addition to your custom tour planning list. Your health is important.

There are other health tips in that section too, so look around. We're glad to help.

4) Paying for it...

Paying With A Credit Card

Paying with a credit card is instant. We try to pay with a card that gives us cash back or reward points for airlines or hotels.  (That might just help on the next trip!)

Remember to check which card will give you the best rate if you're paying in foreign currency... the wrong card can add 3% to your trip cost!

And in some countries, your hotel or agency may add the fee they are charged by the credit card company to your cost.

We shouldn't have to say that you want to make sure you are using a secure site if you send credit card information.  Don't ever send it in an email.

One of our readers sent in a great tip on Ways to lower international transaction fees.

Wiring Your Payment

You’re more apt to find you’ll have to use this option if you deal with a local agency in a developing country.  We’ve had some travel agencies abroad ask for bank transfers or wire transfers. 

We’ve saved money making tour arrangements this way, but your bank will charge you a fee to wire that money.  On one occasion our foreign even charged us a fee to receive the transfer!  Even with that, dealing with local agencies can save you enough money that this all becomes worth it.

Once you've talked to your bank this generally happens overnight.... but you want to be sure you get confirmation and take that with you.

Send A Personal Check

Some small US agencies may actually want you to pay with a personal check or money order. 

We've done this many times, and it has always worked out fine.  Sometimes we've done it to save credit card fees.

Keep in mind though, that you will have no recourse if a company goes bankrupt.  We had that happen to some friends who paid a fairly large amount to a cruise company that then went out of business.  If they had used a credit card, they might have had to recourse to get part of their money back

5) Gather Together Your Documentation...


We shouldn't even have to tell you to take this, but we will.  It is amazing how many people told Mark at the airport that they left their passport home!

Itinerary, Vouchers, Confirmations

Don't leave anything at home.

That way you will leave the minimum to chance..... and chance always comes into play!

We have a travel document checklist to help you too.

6) Check Everything Off...
     ...On All Your Travel Planning Lists

Our list of checklists is on the bottom of the column at right.  A list of lists?  Yep. If you go through all the steps preparing for your trip, you trip will go more smoothly.

Travel preparation... It's not always the fun part, but those lists will get you through it. You don't want to forget anything.

Then check on our international travel health tips and our packing pages.....

Get to packing, and get going!!!!

Happy travels... even if you don't travel the world... just remember that life is a journey... embrace and enjoy it! Judy and Mark

Curious about what else we've written about?  Search our site for a destination or travel tip.

But... We'd love to have you share this page or comment on it…
Thanks, Judy and Mark

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Timely Tips

Shoulder Season
We love travel during shoulder seasons.
September, October, November...
Well, usually we do, but COVID is still making things a little harder.

Even so...
They're all great for travel somewhere!
Sunny Fall days with colorful leaves in the north.
Spring is greening things up in the Southern Hemisphere.

Fall foliage in shoulder season

The weather can be changeable, so be sure to pack layers and some rain gear...

See all of our Packing Lists and Tips.

We have had a summer of home maintenance and sheltering in place... we're so dreaming of future travel!

Need Travel Ideas?
Things to See in Europe
Africa Calls!
Travel In America

Don't just dream about it...
Start making plans!

Custom Tour Planning List
International Travel Planning Tips
Foreign Is Fun - Not Scary!
Get Your Passports and Visas


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Updated Tips & New Travel Stories

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  3. 2019 Travels - Africa, Asia, Europe and USA

    On our 2019 travels, it was independent travel, a custom tour and a group tour. All work beautifully... just depends on where you’re going and what you want.

    Read More

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